Accounts Receivable Unpaid Charges Report

Overview

The Accounts Receivable Unpaid Charges report (AR_CHARGES_UNPAID) totals unpaid charge balances for select terms and detail codes. The report may be run directly from Banner and is available for use by most faculty and staff who access Banner.   If you do not have access to the report, please contact our Faculty & Staff Help Desk.

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Accessing the Accounts Receivable Unpaid Charges Report

You may access the Accounts Receivable Unpaid Charges report using Direct Access or the Reports menu. When you select the Accounts Receivable Unpaid Charges report, the Process Submissions Control form (GJAPCTL) will display so that you may enter the parameters required to run the report.

Accessing the Accounts Receivable Unpaid Charges Report Using the Reports Menu

1. Log into Banner.
2. From the main Banner menu, expand Reports.
3. Expand Student Affairs Reports.
4. Expand Family Housing Reports.
5. Select Accounts Receivable Unpaid Charges (AR_CHARGES_UNPAID).

Accessing the Accounts Receivable Unpaid Charges Report Using Direct Access

1. Log into Banner.
2. Enter AR_CHARGES_UNPAID in the Go To box and press the Enter key.

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Running the Accounts Receivable Unpaid Charges Report

To run the Accounts Receivable Unpaid Charges report (AR_CHARGES_UNPAID), you first need to set up the required parameters. The Process Submissions Control form (GJAPCTL) is used to enter parameters for reports.

Key Block (Page 1 – Block 1):

The Key block specifies which report you are running. It will be pre-populated with the Accounts Receivable Unpaid Charges report (AR_CHARGES_UNPAID).

Enter the following information:

• Process: Process will be pre-populated with the Accounts Receivable Unpaid Charges report (AR_CHARGES_UNPAID). If it is blank, enter AR_CHARGES_UNPAID.
• Parameter Set: Enter the name for the set of parameters you wish to use if you have saved a set of parameters previously. Otherwise, leave blank.

Choose Block/Next from the menu bar to move to the Printer Control block or use the mouse to click into the block.

Printer Control Block (Page 1 – Block 2):

The Printer Control block allows you to choose which printer to use, the number of lines to print per page, and the time to submit the job.

Enter the following information:

• Printer: Enter the printer code for where you want report to print. Choose Help/List from the menu bar for valid printer codes. If you do not see your department print queue listed, call our Faculty & Staff Help Desk for assistance.  If you would like to review this report online, enter DATABASE in the printer field.
• Special Print: Leave the value blank.
• Number of Lines: Enter the number of lines per page you wish to print or use the default already entered. Note: If you choose a larger number of lines than will fit on the page, your report will not print properly.
• Submit Time: Leave the value blank if you wish report to run immediately. If you wish the report to run at a later time, enter the time in military format (i.e., 23:00 for 11:00 PM).

Choose Block/Next from the menu bar to move to the Parameter Values block or use the mouse to click into the block.

Parameter Values Block (Page 1 – Block 3):

The Parameter Values block displays a list of parameters used to create the Accounts Receivable Unpaid Charges report.

Enter the following information:

• Term: Enter the term code of the charges.   Choose Help/List for a list of valid codes. Wildcards (%) may be used (ie., % or 2008%).
• Detail Code: Enter detail code of the charges.  Choose Help/List for a list of valid codes.  Wildcards (%) may be included (ie., % or H%).

Use the vertical scrollbar or down and up arrow keys to cursor through the records. After entering your parameter values, choose Block/Next from the menu bar to move to the Submission block or use the mouse to click into the block.

Submission Block (Page 1 – Block 4):

The Submission block allows you to save your parameters for future use and to submit the report.

Enter the following information:

• Save Parameter Set as: If you wish to save the parameters to use again, check this box.
• Name: If you have checked the Save Parameter Set as box, enter a name for the parameter set. If you did not check the Save Parameter Set as box, leave Name blank.
• Description: If you have checked the Save Parameter Set as box, enter a description for the parameter set. If you did not check the Save Parameter Set as box, leave Description blank.
• Hold/Submit: Select the Submit radio button.

Choose File/Save from the menu bar to submit your job. The Accounts Receivable Unpaid Charges report should print or be available online within a few minutes.