Section Enrollment Report

Overview

The Section Enrollment report (FAC_SECTION_ENROLLMENT) prints a list of sections and their enrollment for a term. The report may be run directly from Banner and is available for use by most faculty and staff who access Banner. If you do not have access to the report, please contact our Faculty & Staff Help Desk.

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Accessing the Job

You may access the Section Enrollment Report using Direct Access or the Reports menu. When you select the Student Schedule report, the Process Submissions Control form (GJAPCTL) will display so that you may enter the parameters required to run the report.

Accessing the Section Enrollment Report Using the Reports Menu

To expand a menu, double click on the item or highlight the item and then press the Enter key. To select an item, double click on it.

1. Log into Banner.
2. Click on the Applications icon  on the left navigation bar.
3. Expand the Banner menu.
4. Expand the Reports and Jobs menu.
5. Expand the Academic Affairs menu.
6. Expand the Academic Departments menu.
7. Select Section Enrollment (FAC_SECTION_ENROLLMENT).

Accessing the Section Enrollment Report Using Direct Access

1. Log into Banner.
2. Start Typing “section e” into the Search box on the main Welcome screen.
3. This will pull up a list of items that have “section e” in the name. Select Section Enrollment (FAC_SECTION_ENROLLMENT) from the list.

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Running the Section Enrollment Report

Running the Job

To run the job, you first need to set up the required parameters. The Process Submissions Control page (GJAPCTL) is used to enter parameters for jobs.

Key Section (Page 1 – Section 1):

The Key block specifies which report you are running. It will be pre-populated with the Section Enrollment report (FAC_SECTION_ENROLLMENT).

Enter the following information:

• Process: Process will be pre-populated. If it is blank or has the wrong job, enter FAC_SECTION_ENROLLMENT.
• Parameter Set: Enter the name for the set of parameters you wish to use if you have saved a set of parameters previously. Otherwise, leave blank.

Click on the Go button to move to the Printer Control section.

Printer Control Section (Page 1 – Section 2):

The Printer Control block allows you to choose which printer to use, the number of lines to print per page, and the time to submit the job.

Enter the following information:

• Printer: Enter the printer code for where you want the report to print. Choose Help/List from the menu bar for valid printer codes. If you do not see your department print queue listed, call our Faculty & Staff Help Desk for assistance.  If you would like to review the report online, enter DATABASE in the printer field. If you would like to have the report sent to your personal network drive (p drive), enter SFTP_PDF in the printer field.
• Special Print: Enter LAND_CONDENSED if field is empty.
• Number of Lines: Enter the number of lines per page you wish to print or use the default already entered. Note: If you choose a larger number of lines than will fit on the page, the report will not print properly. We recommend this value is left blank.
• Submit Time: Leave the value blank if you wish report to run immediately. If you wish the report job to run at a later time, enter the time in military format (i.e., 23:00 for 11:00 PM).

Use the mouse to click into the Parameter Values section.

Parameter Values Section (Page 1 – Section 3):

The Parameter Values section displays a list of parameters used to create the report. As you cursor through each parameter, help text about the parameter is displayed underneath the list of parameters at the bottom of the Parameter Values section. Click on the Search icon for the Values field to see a list of valid values if one is available.

Enter the following information:

• Term: Enter the enrollment term code. Choose Help/List from the menu bar for valid codes.
• Campus Code: Enter campus code of the sections.  Choose Help/List from the menu bar for valid codes.  Use % for all campus codes.
• College Code: Enter college code of the sections.  Choose Help/List from the menu bar for valid codes.  Use % for all college codes.
• Department Code: Enter department code of the sections.  Choose Help/List from the menu bar for valid codes.  Use % for all department codes.
• Subject Code: Enter subject code of the sections.  Choose Help/List from the menu bar for valid codes.  Use % for all subject codes.
• Course Level Code: Enter course level code of the sections (UG – Undergrad, GR – Grad, % – All).
• Minimum Enrollment: Enter minimum enrollment of the sections. Only sections with an enrollment >= minimum enrollment entered will be displayed. Default is 0.
• Maximum Enrollment: Enter maximum enrollment of the sections. Only sections with an enrollment <= maximum enrollment entered will be displayed. Default is 9999.

Use the mouse or down and up arrow keys to cursor through the records. After entering your parameter values, use the mouse to click into the Submission Section.

Submission Section (Page 1 – Section 4):

The Submission section allows you to save your parameters for future use and to submit the job.

Enter the following information:

• Save Parameter Set as: If you wish to save the parameters to use again, check this box.
• Name: If you have checked the Save Parameter Set as box, enter a name for the parameter set. If you did not check the Save Parameter Set as box, leave Name blank.
• Description: If you have checked the Save Parameter Set as box, enter a description for the parameter set. If you did not check the Save Parameter Set as box, leave Description blank.
• Hold/Submit: Select the Submit radio button.

Click on the Save button in the bottom right corner of the page to submit your job. The report should be available within a few minutes.