Information Technology
Overview
The Section Tally report (SSRTALY) prints a list of sections and their enrollment numbers for a term. The report may be run directly from Banner and is available for use by most faculty and staff who access Banner. If you do not have access to the report, please contact our Faculty & Staff Help Desk.
Accessing the Report
You may access the Report using Direct Access or the Reports menu. When you select the Section Tally report, the Process Submissions Control form (GJAPCTL) will display so that you may enter the parameters required to run the report.
Accessing the Report Using the Reports Menu
- Log into Banner.
- Click on the Applications icon
on the left navigation bar. - Expand the Banner menu.
- Expand the Reports and Jobs menu.
- Expand the Academic Affairs menu.
- Expand the Academic Departments menu.
- Select Section Tally (SSRTALY).
Accessing the Report Using Direct Access
- Log into Banner.
- Start Typing “section t” into the Search box on the main Welcome screen.
- This will pull up a list of items that have “section t” in the name. Select Select Section Tally (SSRTALY) from the list.
Running the Job
To run the job, you first need to set up the required parameters. The Process Submissions Control page (GJAPCTL) is used to enter parameters for jobs.
Key Section (Page 1 – Section 1):
The Key block specifies which report you are running. It will be pre-populated with the Section Tally report (SSRTALY).
Enter the following information:
- Process: Process will be pre-populated with the report. If it is blank or has the wrong report, enter SSRTALY.
- Parameter Set: Enter the name for the set of parameters you wish to use if you have saved a set of parameters previously. Otherwise, leave blank.
Click on the Go button to move to the Printer Control section.
The Printer Control section allows you to choose which printer to use, the number of lines to print per page, and the time to submit the job.
Enter the following information:
- Printer: Enter the printer code for where you want the report to print. Choose Help/List from the menu bar for valid printer codes. If you do not see your department print queue listed, call our Faculty & Staff Help Desk for assistance. If you would like to review the report online, enter DATABASE in the printer field. If you would like to have the report sent to your personal network drive (p drive), enter SFTP_PDF in the printer field.
- Special Print: Leave the field empty.
- Number of Lines: Enter the number of lines per page you wish to print or use the default already entered. Note: If you choose a larger number of lines than will fit on the page, the report will not print properly. We recommend this value is left blank.
- Submit Time: Leave the value blank if you wish report to run immediately. If you wish the report job to run at a later time, enter the time in military format (i.e., 23:00 for 11:00 PM).
Use the mouse to click into the Parameter Values section.
Parameter Values Section (Page 1 – Section 3):
The Parameter Values section displays a list of parameters used to create the transcript. As you cursor through each parameter, help text about the parameter is displayed underneath the list of parameters at the bottom of the Parameter Values section. Click on the Search icon for the Values field to see a list of valid values if one is available.
Enter the following information:
- Term: Enter the term code of the sections. Choose Help/List from the menu bar for valid codes.
- Part of Term: Enter part of term code of the sections. Choose Help/List from the menu bar for valid codes. Use % for all part of term codes.
- Order of Report: Enter sort order of report (1 – Subject Order, 2 – College, Division, Department Order, 3 – Department Order).
- Campus Code: Enter campus code of the sections. Choose Help/List from the menu bar for valid codes. Use % for all campus codes.
- Instructional Method: Enter instructional method of the sections. Choose Help/List from the menu bar for valid codes. Use % for all instructional methods.
- Print Long Course Title: Enter a ‘Y’ to print the long course title. Enter an ‘N’ to not print the long course title.
- Print Long Section Title: Enter a ‘Y’ to print the long section title. Enter an ‘N’ to not print the long section title.
Use the mouse or down and up arrow keys to cursor through the records. After entering your parameter values, use the mouse to click into the Submission Section.
Submission Block (Page 1 – Block 4):
The Submission block allows you to save your parameters for future use and to submit the report.
Enter the following information:
- Save Parameter Set as: If you wish to save the parameters to use again, check this box.
- Name: If you have checked the Save Parameter Set as box, enter a name for the parameter set. If you did not check the Save Parameter Set as box, leave Name blank.
- Description: If you have checked the Save Parameter Set as box, enter a description for the parameter set. If you did not check the Save Parameter Set as box, leave Description blank.
- Hold/Submit: Select the Submit radio button.
Choose File/Save from the menu bar to submit your job. The report should print or be available online within a few minutes.