Student Schedule Report

Overview

The Student Schedule report (SFRSCHD) prints a student’s schedule of classes for a term. The report may be run directly from Banner and is available for use by most faculty and staff who access Banner. If you do not have access to the report, please contact our Faculty & Staff Help Desk.

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Accessing the Job

You may access the job using Search or the Reports and Jobs menu. When you select the report job, the Process Submissions Control page (GJAPCTL) will display so that you may enter the parameters required to run the job.

Accessing the Job Using the Reports and Jobs Menu

1. Log into Banner.
2. Click on the Applications icon  on the left navigation bar.
3. Expand the Banner menu.
4. Expand the Reports and Jobs menu.
5. Expand the Academic Affairs menu.
6. Expand the Academic Departments menu.
7. Select Student Schedule (SFRSCHD).

Accessing the Student Schedule Report Using Direct Access

1. Log into Banner.
2. Start typing “student sc” into the Search box on the main Welcome screen.
3. This will pull up a list of items that have “student sc” in the name. Select Student Schedule (SFRSCHD) from the list.

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Running the Job

To run the job, you first need to set up the required parameters. The Process Submissions Control page (GJAPCTL) is used to enter parameters for jobs.

Key Section (Page 1 – Section 1):

The Key block specifies which report you are running. It will be pre-populated with the Student Schedule report (SFRSCHD).

Enter the following information:

• Process: Process will be pre-populated. If it is blank or has the wrong job, enter SFRSCHD.
• Parameter Set: Enter the name for the set of parameters you wish to use if you have saved a set of parameters previously. Otherwise, leave blank. Note: We recommend that you do not use a saved parameter set for the Student Schedule report.

Click on the Go button to move to the Printer Control section.

Printer Control Section (Page 1 – Section 2):

The Printer Control section allows you to choose which printer to use, the number of lines to print per page, and the time to submit the job.

Enter the following information:

• Printer: Enter the printer code for where you want the report to print.  Press F9 or click the button with a caption of “…” on the right side of the text box to get a list of valid values.  If you do not see your department print queue listed, call our Faculty & Staff Help Desk for assistance.  If you would like to review the report online, enter DATABASE in the printer field. If you would like to have the report sent to your personal network drive (p drive), enter SFTP_PDF in the printer field. Do NOT use EMAIL for the printer as it is not a secure option for reports.
• Special Print: Leave this field empty.
• Number of Lines: Enter the number of lines per page you wish to print or use the default already entered. Note: If you choose a larger number of lines than will fit on the page, the transcript will not print properly. We recommend this value is left blank.
• Submit Time: Leave the value blank if you wish report to run immediately. If you wish the transcript job to run at a later time, enter the time in military format (i.e., 23:00 for 11:00 PM).

Use the mouse to click into the Parameter Values section.

Parameter Values Section (Page 1 – Section 3):

The Parameter Values section displays a list of parameters used to create the transcript. As you cursor through each parameter, help text about the parameter is displayed underneath the list of parameters at the bottom of the Parameter Values section. Click on the Search icon for the Values field to see a list of valid values if one is available.

Enter the following information:

• ID Number: Enter the ID number of the student.
• Process Term: Enter the term code of the schedule. Choose Help/List from the menu bar for valid term codes.
• Start Range From Date: Leave the value blank.
• Start Range To Date: Leave the value blank.
• Schedule Type: Enter % to print all classes regardless of schedule type.
• Instructional Method: Enter % to print all classes regardless of instructional method.
• Address Selection Date: The current date will default automatically. If it does not, enter the current date using the format of DD-MON-YYYY (i.e., 15-FEB-2006).
• Address Hierarchy: Enter a value of 1MA.
• Printer: Leave the value blank.
• Campus Processing Indicator: Leave the value blank.
• Campus: Leave the value blank.
• Selection Identifier: Leave the value blank.
• Application Code: Leave the value blank.
• Creator ID: Leave the value blank.
• Run in sleep/wake mode: Enter a value of N.
• Sleep interval: Leave the default value of 30 or leave the value blank.
• Print Long Section Title: Enter a value of N if you do not wish to print the long section title of the course. Enter a value of Y if you do wish to print the long section title of the course.
• Print Schedule Type: Enter a value of N if you do not wish to print the schedule type of the course. Enter a value of Y if you do wish to print the schedule type of the course.
• Print Instructional Method: Enter a value of N if you do not wish to print the instructional method of the course. Enter a value of Y if you do wish to print the instructional method of the course.
• Print Reg Start/End Dates: Enter a value of N. Registration start and end dates are used with open learning classes which SOU currently does not have.
• Print Control Report: Enter a value of N if you do not wish to print a control report. Enter a value of Y if you do wish to print a control report. A control report prints a list of the parameters you entered. Generally, you do not want to print a control report.

Use the mouse or down and up arrow keys to cursor through the records. After entering your parameter values, use the mouse to click into the Submission Section.

Submission Section (Page 1 – Section 4):

The Submission block allows you to save your parameters for future use and to submit the report.

Enter the following information:

• Save Parameter Set as: If you wish to save the parameters to use again, check this box. Note: We recommend you do not save your parameters for the student schedule report.
• Name: If you have checked the Save Parameter Set as box, enter a name for the parameter set. If you did not check the Save Parameter Set as box, leave Name blank.
• Description: If you have checked the Save Parameter Set as box, enter a description for the parameter set. If you did not check the Save Parameter Set as box, leave Description blank.
• Hold/Submit: Select the Submit radio button.

Click on the Save button in the bottom right corner of the page to submit your job. The transcript should be available within a few minutes.